Adding Your Detailed 20-Page Donor Questionnaire to the IHR Egg Donor Database

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IHR provides numerous ways for you to add your detailed 20-page donor questionnaire to the IHR Egg Donor Database. Note that there is a small additional charge for "donor file download." Here are some of the methods used by a prospective donor to answer questions in a 20-page questionnaire. The methods range from simplest to most sophisticated:

Prospective Donor Method to Answer Questions Workflow and Comments
(includes approximate labor hours in bold)
1) Handwrite answers on a hardcopy questionnaire. This is currently the most typical method used by donor programs:
  1. Prospective donor downloads a blank form (PDF or MS Word) from the Donor Program website, handwrites her answers on the form, and returns the completed form to the donor program.
  2. Donor programs then does one of the following with the completed handwritten form:
    • scans the form into electronic format
    • or retypes the form into electronic format (e.g. an MS Word document)
  3. Donor program then converts the file into PDF format, and uploads the PDF file to the IHR Egg Donor Database.


2) Enter answers into a PDF form which contains  enterable fields. IHR recommends this method as it is the simplest way to display completed questionnaires with typed, not handwritten, answers.  Here's the workflow:
  1. Donor Program, or IHR, converts an existing MS Word questionnaire into a PDF file with enterable fields. This work does not require a large amount of technical skill, however, it is very labor intensive because each and every MS Word field must be converted into a PDF enterable field. Two options:
    • If IHR does the conversion, then there is a one-time labor charge of about 4-6 hours, depending on the number of data fields in the questionnaire.
    • If the Donor Program does the conversion, then you would need to purchase a conversion application, such as Adobe Acrobat 9 Standard.
  2. Donor Program uploads the blank PDF form (with enterable fields) to their website.
  3. Prospective donor downloads the form from the Donor Program website, completes the PDF form by entering information into data fields, saves the form to their computer, then emails the form to the Donor Program.
  4. Donor Program the uploads the completed PDF file to the IHR Egg Donor Database, where recipients can now download the PDF form.
3) Enter answers into an online database form.

NOTE: IHR is not yet offering this method. If there is sufficient client interest, IHR may add this method in late 2010 or 2011.

This method provides the following advantages over the two previous methods:
  • It offers the most streamlined workflow for prospective donors and donor programs.
  • The data is stored online, in a database tabular format, which you can view at any time.

IHR or the donor program can create the online database form:

  • If IHR creates the online form for you, then there would be labor charges of about 5-10 hours.
  • If the donor program has someone technically inclined then the donor program can use IHR's online form-creation tool to create all the questions in the online form, except for the fields in tabular format. Due to technical difficulty, IHR's programmers would need to create fields in tabular format. Each tabular format section of fields would take 2-5 hours, depending on tabular complexity.


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